Multistaff Recruitment Solutions Ltd
12 The Croft, Buntsford Drive, Bromsgrove, Worcestershire.
B60 4JE
(T) +44 (01527 919 320)
www.multistaff.co.uk
Job Specification
Job Ref: JOR/16375
Vacancy / Job Title: | Property Administrator | Salary circa: | £22000 - £24000 |
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Client / Company: | L.c.p. Properties Limited | OTE: | £0 |
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Location: | Kingswinford West Midlands, | Benefits: | |
Duties:
My Client are seeking a detail-oriented and organized Property Administrator to join their team in Kingswinford.
As a Property Administrator, you will be responsible for assisting with the day-to-day operations of Industrial Department and providing administrative support to the Industrial Asset Management Team. This is a great opportunity for someone who enjoys working in a fast-paced environment and has strong administrative skills
Duties:
Provide comprehensive and professional support, oversee diary management, managing appointments, video calls, telephone calls, organization of meetings and travel
Email inbox management, filtering and dealing with issues arising.
Send requests to other departments for various information/documents i.e CAD plans etc.
Fielding industrial department telephone calls, dealing with tenant enquiries, contractors, suppliers, and progress enquiries as necessary.
Mailshots, mail mergers and industrial letter writing.
Binding and assembling management reports.
Preparing and processing industrial tenant notifications on Horizon.
Creating Heads of Terms for new lettings and liaising with Solicitors as necessary.
Handle the internal and outgoing post for the Industrial Department.
Produce and circulate tenant correspondence and associated documentation.
Issue tenant insurance claim forms as and when required.
Liaise closely with Asset Managers, contractors, and security on management of the industrial portfolio.
Instructing void management process.
Liaise with utilities team on ingoing and outgoing tenants.
Maintaining the Property Management Database by processing data requests from tenants and updating property portfolio records.
Maintain on Horizon current records of EPCs, asbestos surveys, NICEIC and gas certificates.
Taking calls from tenants, logging call details and referring to the relevant department / contractor / Asset Manager as necessary.
Use Horizon system to obtain information.
Resolve queries with non-domestic rates and Council Tax
Liaising with Facilities Management and contractors.
Updating and maintaining Health and Safety system (Pro-comply).
Experience required:
Requirements:
- Previous experience in property management or related field is required
- Strong administrative skills, including proficiency in data entry and record keeping
- Ability to use own initiative
- Willing to be proactive in taking on work.
- Ability to prioritise the variety of workloads on a time critical basis.
- Flexibility and willingness to take on ad-hoc tasks as the need arises.
Qualifications required:
Additional information:
The rewards and benefits are as below:
Competitive Salary: £22,000 - £24,000 doe
Enhanced Pension
Onsite gym & personal trainer
Subsidised Canteen
Employee Assistance Programme
27 Days Annual Leave increasing with length of service 28 days at 4 years and 29 days at 8 years
Life Assurance 4 x salary
Monthly Socials
Free Onsite Parking
If you require any further information, please contact:
Jordan Stoddart on 01527 919 320.